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Table of contents
Description
Manage depots
Manage railway terminals
Manage containers
Container specifications
Railway terminals assignment
Depot assignment
Edit containers
Edit reserved containers
Close
Description
The sence of the portal for leasing containers is to give the
customer the most possible transperancy of information about the current
available containers and about their return point. The quester
should be able to see immediately whether he can take a container for instance in Hamburg
and where he can return it in Hamburg, Bremen or Antwerpen.
To provide the customer with these information the offerer of the container has
to assign to all available containers the possible return point.
The assignment is very problematical and labor-intensive the more containers has
to be edited.
With the introduction of groupings of return points this
problem is simplified in the system. This is as much as to say that the
containers are not assigned to their return points, but only to the groupings of
return points. One grouping can contain more than one return point.
The most imoportent task for the offerer of the containers is making up the
grouping (Systematization) of return points. The sytem leaves the
systematization and the naming of the groups to the offerer. Even the number of
the groups and return points is not limited.
An example:
The offerer "XYZ" maintains the following depots: Hamburg, Bremen, Duisburg, Antwerpen,
Moscow, Barcelona. His supply of containers contains standard boxes, divided on
different depots. The standard boxes can be handed over in all of his depots.
Besides that he is in possession of reefcontainers . These reefcontainers can
be handed over in Moscow and Antwerpen.
Proposal for a grouping:
The offerer defines two groups: "Standard" and "Reefer" (Names
of the groups can be freely selected).
The "Standard" group will be assigned to all his depots. The "Reefer"
group has only Moscow and Antwerpen. Now the containers must be assigned to
their appropriate group( or groups).
The containers, which has been entered into the system are avilable for the
customer immediately. According to this the customer can use the search
function with its selection of positions, required return points, length
of the container and the type to find and to rent containers directly. In the
portal the rented containers are still available and can be reserved from
the return point, even if they are in the term of a lease. This direct access
method should help to minimize the container's storage time and optimise the
utilization.
In case of a container-rent or reservation our message system will inform you
automatically per Email. Besides the conatinernumber you will also receive the
customers contactdates.
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Manage depots
The form "Manage depots" helps you to organise your depots. It
consists of four windows:
- window "Depot" shows you all existing depots incl. country/state
abbreviations.
- window "Standard-groups" shows you all predefined groups. These
groups should function as pattern for the defintion of your own group. They can
be taken over.
- window "your groups" shows you all groups, which you have defined.
- window "depots in the group" shows you all depots, which are contained in
a group.
Following functions are at disposal:
New depot
Here you can add a new depot.
New group
Here you can establish and add a new, empty group.
Take over
This function takes over the marked standard groups with all its depots
into a new group of your selection.
Add
This function adds a depot in a group. Please mark a depot in the window
"Depot" and a group in the window "Your groups".
Copy
Copies the marked group with its all contained depots.
Remove
This function removes a depot from the group. Please mark a depot in the
window "Depots in the group" and a group in the window "Your groups".
Attention! All containers, which contain the group cannot be returned in this
depot.
Show
Shows you all depots in the window "Depots in the group", which are
contained in the marked group.
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Manage railway terminals
The form "Manage railway terminal" helps you to organise your
railway terminals. There are four windows:
- window "railway terminal" shows you all terminals incl. code
and country/state abbreviations, which are in the system.
- window "Standard-groups" shows you all groups, which were predefined
by the portal.
These groups should function as pattern for the defintion of your own group.
They can be taken over.
- window "your groups" shows you all groups, which
you have defined.
- window "Terminals in the group" shows you all
terminals, which are contained in a group.
Following functions are at disposal:
Terminal
Here you can add a new terminal.
New group
Here you can establish and add a new, empty group.
Take over
This function takes over the marked standard groups with all its depots into a
new group of your selection.
Add
This function adds a terminal in a group. Please mark
a terminal in the window "Railway
terminal" and a group in the window
"Your groups".
Copy
Copies the marked group with its all contained terminals.
Remove
This function removes a depot from the group. Please mark a terminal
in the window "Terminals in
the group" and a group in the window "Your groups".
Attention! All containers, which contain the group cannot be returned in this
terminal.
Show
Shows you all depots in the window "Terminals in the
group", which are contained in the marked group.
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Manage containers
The form "Manage containers" enables you the management of
your optional rent-containers. The window in the middle of the page shows you a
list of containers with prefix, number, type, length, status and the current
position. This list can be sorted, if you click the button "Sort". You can also
look for a particular container.
Please insert the search-word into the searchfield and click the button
"Search" respectively "Find next". The button "Print" opens a new window, which
shows a list with all containers. This list can be printed.
Further Functions:
Add
This function enables you to add a new container.
Details
Shows the complete container specifications.
Edit
Here you can change the container specifications.
Copy
With this function you can copy the marked containers incl. depot and
terminal- assignments.
Terminals
This function enables you to assign the containers to the terminal-groups
as possible return points.
Depots
Here you can assign the container to the depot-groups as possible return
points.
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Container specifications
This form enables you to enter your containers in the portal,
respectively to copy or to change the dates of the available containers.
Following fields are at disposal
Prefix
The prefix of the container can be entered. The system changed all enterded
letters in capital letters automaticly.
Number
Eight-digit container-number and one-digit check-digit.
Only numerals can be used.
Length
Length in feet. A selection list is available.
Type
The container-type. A selection list is available.
Handling Out
The costs for the container-delivery from the depot or terminal.
Handling In
The costs for the container-return from the depot or terminal.
Charge per day
For the renter you may calculate the charge per day.
Deposit
The amount of the bail, which the tenant has to deposit. Does
not have to be entered.
Minimum price
The minimum price, which has to be calculated for the renter. Does not have
to be entered.
Currancy
Enter your currancy code. A selection list of all possible currancies is
available.
Status
The status describes the current condition of the container. One of the
four options can be activated at each container.
Free - the container
is free to be rented.
Rent - the container is rented. In this case you see in the field
"destination" the return point and in the field "Arrival date" the expected
arrival date of the container.At this status it is impossible to make any
changes. The container can only be marked with the functions: "Return"
respectively "Cancel" or as "Free".
Defect - the conatiner is not available for the renter, because
of repair and maintanance work. This status can only be activated at a
container, which has not been rented or reserved, yet.
Blocked - the container has been blocked and cannot be rented.
Reserved
This marking means, that the container has been reserved during the
rent-time at the return point. The marking cannot be changed manually. The
renter can delete the marking with the function "Rent" or "Cancel. The hirer
can use the function "cancel".
Current position
Shows you the current position of the container. A selection list is
available. The railway terminals are written in capital letters and the depots
in lower case.
Destination
Shows the return point of the rented container.Der Rückgabeort des vermieteten Containers.
The field cannot be changed manually.
Arrival date
The expected return date of the rented container. The field cannot be
changed manually.
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Terminals
This form enables you to assign to the container the railway-terminal group as
possible return points. The containernumber appears in the headline of the
form. At least one group should be assigtned to each container. Otherwise the
container will not be visible for the customer.
Thos form ist divided in three areas. On the left window "Containergroups" you
can see all groups, which are assigned to the container. The window in the
middle "Available groups" gives you the overview about all available groups.
In the right window you can display the terminals of a group.
Example: You may have a group "North", which has the railway terminals
Hannover, Hamburg Billweder and Bremen Roland(all this cities are located
rather in the north of Germany that is why the naming "North" for this group!).
The assignment of these groups to the container informs the customer that
the container can be returned to the indicated railway terminals.
Following functions are at disposal:
Add
With this function you can assign to the group the container. Please mark the
group, which you want to assign, in the middle of the window and click the
button "Add".
Remove
This function cancels the assignment. Please mark the group in the letf window
and click the button "Remove".
Show
Shows you the railway terminals of a group. Please mark the groups in the
middle window and click the button"Show".
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Depot assignment
This form enables you to assign
to the container the railway-terminal group as possible return points. The
containernumber appears in the headline of the form. At least one group should
be assigned to each container. Otherwise the container will not be visible for
the customer.
This form is divided in three areas. On the left window "Container-groups" you
can see all groups, which are assigned to the container. The window in the
middle "Available groups" gives you the overview about all available groups.
In the right window you can display the depots of a group. An example: You have a
group “Your group”, which contains the depots Duisburg, Mannheim and
Germershausen. With the assignment you inform the customer that the container
can be returned to these three depots.
Following functions are at disposal:
Add
With this function you can assign to the group the container. Please mark the
group, which you want to assign, in the middle of the window and click the
button "Add".
Remove
This function cancels the assignment. Please mark the group in the letf window
and click the button "Remove".
Show
Shows you the railway terminals of a group. Please mark the groups in the
middle window and click the button "Show".
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Edit rented containers
Your rented containers are visible in this form and can be edited. The window
in the middle of the screen shows you all rented containers. The positions of
the containers are numbered individually. With the aid of the position-number
you can define a range for the functions "Return" and "Cancel", where you
can use the selection fields "from Pos" and "to Pos". The functions "Contact"
and "Details" refer only to the marked position.
Description of the functions:
Cancel
The positions, which are defined in the selection fields "from Pos" and "to
Pos", will be cancelled. That means, that for some reasons the hire contract
with the customer could not be concluded.
Return
The containers, which are defined in the selection fields "from Pos" and "to
Pos", will be delivered at the returning point, where they are available for rent immediately.
This function should be fulfilled by the tenant of the containers. We recommend
to use this function only in exceptional cases.
Contact
The customer data of the marked position will be listed.
Details
The complete container data of the marked position will also be listed.
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Edit reserved container
Your reserved container will be shown in this form and can be edited. The
window in the middle of the screen shows you all rented containers. The
positions of the containers are numbered individually. With the aid of the
position-number you can define a range for the functions "Return" and "Cancel",
where you can use the selection fields "from Pos" and "to Pos". The
functions "Contact" and "Details" refer only to the marked position.
Description of the functions:
Cancel
The positions, which are defined in the selection fields "from Pos" and "to
Pos", will be cancelled. That means, that for some reasons the hire contract
with the customer could not be concluded.
Contact
The customer data of the marked position will be listed.
Details
The complete container data of the marked position will also be listed.
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